Technical Note

Job title and permissions are separate. A person's normal role is their default; approved cover roles can temporarily change their workspace for a specific performance.

These are the production's default capabilities for each job. They are also what a person temporarily adopts when covering that role for a performance.

Unused invitation codes can be revoked at any time. Once a code has been accepted it no longer appears here.

The Show Owner is the one account that can transfer ownership or permanently delete the production. Show Admin access is separate.

Use the standard touring pattern as a starting point, then edit any slot before creating it. Performance numbers are assigned sequentially.

Import Excel or CSV, or paste rows directly from a spreadsheet. Nothing is written to Firebase until you review the preview and press Confirm Import.

Engagement records group performances by venue. Historical performances keep their own venue snapshot even when the tour moves on.

This is your personal identity across Show Report. Production roles and permissions stay attached to your account even if your name or email changes.

For security, Firebase sends a verification link to the new address before your login email changes.

These details belong to your account, not the production. They follow you between shows and devices.

Set the venue for the current engagement. New performances take a snapshot of these details, so changing venue later will not alter future archived reports.

Keep reusable production crew lists here — no Show Report account is required. Add LX, Sound, WHAM, Wardrobe, Stage Management and other regular crew once, then choose them from the Crew On Duty dropdown for each performance. Registered app users are included automatically where relevant.

Choose from the production Crew Directory. If somebody is a one-off, choose Other, type their name, then press Use. Company Managers can optionally save that person into the directory for future performances.

Checking reminder support…

Reminders fire reliably while the app is open and the iPad's awake. If it's locked or closed for a long stretch, iOS can delay or drop them — worth a glance at the clock regardless.

Add a row for each cast member off for this performance.

Add a row for each musician depping for this performance.

This is now the shared live log for the selected performance. Typed and dictated notes appear for everyone on the show, keep working offline, and sync when the connection returns.

Need exact technical detail after an issue? Send a temporary link to LX, Sound or another department. They can reply in a browser without creating an account.

Add a row for each cast member off for this performance.

Add a row for each musician depping for this performance.

Temporary-link replies land here first. Review or edit the wording, then pull the note into Performance Comments. Technical contributions do not create a separate section in the PDF.

This is what goes in the PDF — write it out formally, pull in your notes log, or pull reviewed technical contributions in from above and tidy them up here.

Open previous performances and reports. Finalised performances are locked and keep an immutable final snapshot; drafts remain editable by users with permission.